Purchase Order Generator
Make a purchase order for a supplier with ship-to address, delivery date and optional GST
Your business (buyer)
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Supplier
Document details
Items
Logo and signature
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Notes and terms
- Enter your GSTIN (or choose “Not registered” as your GST type).
- Choose your state.
- Add at least one item.
Runs entirely in your browser. Nothing you type or upload is sent to us or stored.
You are responsible for the documents you create here. Check every detail, and the rules that apply to you, before you use, sign or send them. Terms of use
How to Use
- Fill in Your business (buyer): name, address, state and GSTIN. Tick Remember my business details on this device to keep them.
- Add the Supplier: name, address, state and GSTIN if they have one. Click Save supplier if you order from them often.
- Under Document details, set the PO number, date and Delivery by date, a Ship to address if the goods go to a godown or site, and your payment terms. Tick Include GST if the supplier will charge GST.
- Add the items with quantity, unit and agreed rate (HSN is optional), and write your terms and conditions.
- Check the preview, then Download PDF or Print, sign it and send it to the supplier.
What a purchase order does
A purchase order (PO) is the buyer's written order to a supplier: what you want, how many, at what rate, where to deliver it, by when, and how you will pay. Once the supplier accepts it, by confirming in writing or just by delivering, it becomes the agreed terms of the deal under the Indian Contract Act, 1872. This purchase order generator makes a clean A4 PO with your details, the supplier's, a ship-to address, items, optional GST and an authorised signatory line.
A PO is a commercial document, not a tax document. GST law doesn't prescribe a format for it, and it doesn't go into any return. The supplier still issues their own tax invoice, and that invoice is what you claim input tax credit on. Asking the supplier to quote your PO number on their invoice and delivery challan makes matching the three easy.
What to include
| Field | Why it matters |
|---|---|
| PO number and date | The reference both sides use on invoices, challans and payments |
| Supplier name, address, GSTIN | Who you're ordering from; the GSTIN tells you whether they can charge GST |
| Ship to | Where the goods go, if not your office: a godown, site or branch |
| Delivery by | The date you need the goods, so late delivery is clear |
| Items, quantity, unit, rate | Exactly what was agreed; add the HSN code if you know it |
| Payment terms | For example "30 days from receipt of goods and invoice" |
| Terms and conditions | Quality, packing, freight, rejection and returns |
GST on a purchase order
Whether GST applies depends on the supplier, not on you. If the supplier is registered and will charge GST, tick Include GST and enter the rate on each item. The tool then works out the tax from the supplier's state and the place of supply, which is usually your state or the ship-to state:
Supplier in another state: IGST at the full rate
Order value = taxable value + GST
If the supplier is unregistered or a composition dealer, leave GST off and the PO shows the plain value.
Worked example
A fabrication unit in Pune orders 500 kg of 2 mm MS sheet at ₹62 a kg from a steel trader in Vapi, Gujarat, assuming GST at 18%.
| Line | Supplier in Gujarat | Supplier in Maharashtra |
|---|---|---|
| Taxable value (500 × ₹62) | ₹31,000 | ₹31,000 |
| Tax | IGST ₹5,580 | CGST ₹2,790 + SGST ₹2,790 |
| Order value | ₹36,580 | ₹36,580 |
The total is the same either way. Only the split changes, and that matters for your input tax credit, which you claim against the supplier's invoice once the goods arrive.
Tips
- Keep your own PO series (PO-2026-001, PO-2026-002) and don't reuse numbers.
- Write the rate the supplier quoted, and refer to their quotation number in the notes.
- Say who pays freight and unloading, and what happens to goods that fail inspection.
- Get the PO signed by someone allowed to commit money for your business. Upload a signature image under Logo and signature if you send POs by email.
- Save regular suppliers with Save supplier. They're kept in this browser only, separate from your customer list.